User guides

Log on for the first time

You may need to reset your password before you can log on to your account for the first time. This does not apply to portfolios that have been set up to use Shibboleth or similar institutional log in services.

Adding new activities to the portfolio

Activities provide an intuitive mechanism for tying together things that have occurred within a team. They combine searchable metadata related to an event, task or achievement (such as time, date, location, people involved) with evidence of what took place, and the scale of the impact/value generated.

Attaching documents and weblinks

Activities support the storage of a wide variety of attachments, including weblinks, e-mails, PDFs, text documents, spreadsheets, images and videos.

Creating a collection of activities

Collections provide a simple way to group related activities together and can be used to keep track of an emerging case study, or just to keep similar activities together. These collections can be private, or shared between users.

Edit an Activity

Modify the evidence, attachments and details stored within an activity.

Framework Browser

Display a list of activities and basic statistics relating to a particular area of the impact framework.

Calendar Imports

Import activities from a shared online calendar (Microsoft Outlook, Google Mail and other systems supported).

Generate Summary Statistics about your Data

You can create basic statistical information about your uploaded data, including the total number of activities you have uploaded, as well as breakdown the areas of the assessment framework that your activities currently provide evidence of covering.

Drag and Drop Data

Drag and drop is enabled on many of KOLOLA's elements which allows you to quickly transfer data around.


Notifications provide a convenient way of tracking new events and interactions taking place within the ePortfolio.

Find your Uploaded Data

Access activities, collections, calendars and timelines which you have personally uploaded.

Search Options

Find just about anything within the ePortfolio using the search box, including activities, people, collections and more.

Share Activities

Each activity tile has several built in buttons which makes it much easier to share them and add them to collections.