Admin Guides

Learning to use Admin Tools

Discover the powers you wield as a KOLOLA admin in being able to create new accounts, access detailed analytics on your data and modify the underlying evidence capture framework.

Setting up a new User

Create a new user account and learn which details you need to send the new user to get them up and running.

Setting up Evidence Capture

Evidence capture can be assigned to specific YES/NO assessment statements to prompt users to upload text strings, integers, attachments or web-links as evidence.

Constructing an Impact Framework in KOLOLA

Tips for setting up an impact framework in KOLOLA which will allow busy users to quickly and accurately record their achievements in a way that is useful to the project.

Setting Up Impact Indicators

Impact indicators define your impact framework and categorise your YES/NO assessment statements and evidence capture.

Statement Matrix

Use the statement matrix to quickly change the relationships between YES/NO assessment statements and event types.

Starting a Competition

KOLOLA contains a friendly competition feature which is designed to encourage users to regularly record their activities and increase overall engagement rates.

Analytics Tool

This page is currently undergoing refurbishment. If you need support with using the built-in analytics tools, please contact

Transferring KOLOLA Data to Third Party Websites

Sometimes, you may wish to transfer data directly from your KOLOLA ePortfolio to an external third part website. This is a particularly common request from our Academic customers who are interested in ways to autopopulate online forms using data they have already accumulated in their ePortfolio.

Developer Tools

KOLOLA is designed to integrate with other systems, including CRIS systems, and uses a flexible linked-data model to enable this.

Advanced Queries

You can use Impact Query Language (IQL) to create more precise queries and return precisely the activities that you are interested in.